01
The Indeed inbox
Where 73% of your applicants land. Where the new ones go cold in 24 hours because no one had time to message back. Where the search function pretends to exist.
Recruiting CRM · Built for high-volume agencies
Your recruiters live in three tools. HeadShot replaces all three.
Indeed inbox, your ATS, and the spreadsheet you actually trust — one system, from first inbound to placed-and-billing. AI handles the follow-up. Recruiters do the human part.
62,000+ candidates managed2x recruiter productivity<10 min auto-invite latency
Live
Inbound14
DR
Devon Ross
Forklift Op · Indeed
SK
Sasha Khan
Picker/Packer · Direct
Screening8
MC
Marcus Chen
Material Handler
DR
Devon Ross
Forklift Op · Indeed
Interview5
Offer2
Auto-invite sent: 7m ago → 14 candidates
Latency 8.2 minTwilioIndeed
The stack you're stuck with
Three systems. Same candidate. Stored three times. Talking to none of them.
02
Your ATS
Breezy, Greenhouse, JazzHR — pick your poison. Built for one company hiring its own employees, not an agency placing 200 a month. Doesn't text. Doesn't auto-invite. Charges per user like it's 2014.
03
The spreadsheet
The one your top recruiter actually trusts. With the columns IT doesn't know about. The single point of failure that walks out the door when she takes another job.
HeadShot is the one system that replaces all three.
How it works
From Indeed application to placed candidate, in one loop.
- 01
Applicant lands
Indeed or ZipRecruiter sends a new candidate. HeadShot pulls them in automatically, parses the resume, scores fit against the position.
- 02
AI auto-invites in 10 minutes
- 03
Pipeline moves
- 04
Two-way SMS, threaded
- 05
Placement & onboarding
Indeed · inboundjust now
MC
Marcus Chen
Material Handler · 2.4 yrs experience
SourceIndeed
Fit score87 / 100
Parsed0.8s
What's inside
Eight modules. One source of truth.
10-StageCore
Candidate Pipeline
The spine. Every candidate moves through 10 stages with drag-and-drop, bulk operations, and per-stage automations. Built to handle 60K+ records without lag. Each recruiter gets their own pipeline view.
10-stage pipeline62,418 records
1New
2Screened
3Phone
4Interview
5Skills
6BG Check
7Offer
8Onboard
9Placed
10Active
Indeed + ZipRecruiter
AI Auto-Invite
New applicant lands → templated SMS + email goes out in 7–10 minutes. Recruiters never touch it. Templates edit live.
Twilio
Two-Way SMS Pipeline
Bulk + single sends. Merge fields resolved server-side. Inbound replies thread to the candidate. STOP keywords honored.
Cadenced
Email + SMS Campaigns
Multi-step cadenced outreach. Tag-triggered, time-triggered, or manual. SMS, email, or both per step. Audience filters by tag overlap.
Breezy
ATS Sync
Hourly one-way pull. Greenhouse, Lever, JazzHR on the roadmap. Matches on Breezy ID → email → phone. Tags unioned, never overwritten.
Workflows
Tag Automations
Apply a tag, fire a workflow. Auto-enroll in Zoom sessions. Chain custom actions. Connects the way your top recruiter already thinks.
Pre-human
AI Resume Screening
Every Indeed applicant gets parsed and scored against the position before a human looks at them. Low-fit auto-skipped. Top-N surfaced.
Post-placement
Onboarding + Badges
Forms sent → received → reviewed with audit trail. Auto-generated badges with photo, name, license. 30-day signed URLs.
Proven in production
62,000+
candidates managed
2x
recruiter productivity
<10 min
auto-invite latency
10-stage
pipeline, end-to-end
Live numbers from the flagship deployment at Capital Recruiting Group, where HeadShot was built and battle-tested before being made available to other agencies.
Flagship deployment
"2x recruiter productivity since going live on HeadShot. We retired three tools and a spreadsheet in the first quarter."
SC
Sam Caden
Founder · Capital Recruiting Group
Comparison
Different tools, different jobs.
| Capability | HeadShot | Spreadsheet stack | Generic ATS |
|---|---|---|---|
| Built for high-volume agencies | |||
| Indeed + ZipRecruiter ingest | partial | ||
| Two-way SMS in product | |||
| AI auto-invite under 10 minutes | |||
| Multi-recruiter pipeline views | manual | ||
| Tag-triggered automations | partial | ||
| Per-tenant data isolation | n/a | ||
| Built by an agency, not for one |
Pricing
Priced for agencies, not enterprises.
Solo Desk
For agencies under 5 seats.
Starting at
$149/recruiter/mo
- 10-stage candidate pipeline
- Two-way SMS (Twilio number included)
- Email campaigns
- ATS sync (Breezy)
- AI resume screening
- Up to 10,000 active candidates
Agency
Most popularMost agencies start here.
Starting at
$1499/mo, unlimited seats
- Everything in Solo, plus
- AI Auto-Invite (Indeed + ZipRecruiter)
- Multi-step SMS + email campaigns
- Tag automations
- Onboarding + badge generation
- Unlimited active candidates
- Priority support
Network
Multi-entity agencies and white-label partners.
Talk to sales
- Everything in Agency
- Per-tenant Supabase (full data isolation)
- White-label / branded domain
- Custom integrations (Greenhouse, Lever, LinkedIn Recruiter, Checkr)
- Dedicated Twilio sub-account
- SLA-backed support
One-time setup: starting at $5,000. Includes data migration from your existing ATS, integration setup, and team training. Most agencies are live in 4–8 weeks.
Integrations
- Twilio
- Resend
- Indeed
- ZipRecruiter
- Breezy
- Acuity
- Stripe
- Anthropic
- Supabase
FAQ
Questions, answered.
See what your pipeline looks like with the duct tape removed.
20-minute demo. Live product. No deck. We'll show you what your recruiting ops look like in one system — and tell you honestly if HeadShot is the right fit.